Job Function: Support the Logistics Imports / exports functions effectively and efficiently in compliance with client and customer requirements.
Compliance with local authorities’ requirements for imports/exports including but not limited to:
Obtaining imports /exports permits and IDFs
Co-ordinator PSI as per client requirement
Prepare certificates of origin
Prepare East Africa \COMESA certificate of origin
Retrieve certificates of analysis by product by batch
Obtain customs entry
Implement exports / imports SOPs
Maintain exports/ imports records
Maintain allocated documents as per approved Import / Export SOP
Report to Imperial Senior Management, Clients, and PPB on problems such as Product quality complaints or non-conforming products, stolen goods / hijacks, and counterfeit stock.
Reply on Audit reports from IHS QA/Clients/PPB
Communicate with Clients on various matters that pertain to their business assist with query investigation
Receive and record exports / imports customer orders
Raise pro-forma invoices for customer orders
Communicate with customers to obtain shipment approval as soon as possible
Prepare export / imports documentation as per customer requirements
Prepare export documentation to comply with terms of applicable letters of credit
Capture orders in SAP and ensure pack and shelf-life requirements per market
Engage with inspection authorities to ensure timely inspection
Book approved consignments for transit
Send pre/post alerts
Track shipments to destination
Maintain outbound shipments PODs and COEs
Update client as necessary
Review client import and export trackers and present the same to clients and customers
Attend business review meetings for clients and customers
Collate and share departmental periodic reports
Represent the Logistics Manager in meetings as and when required
Certificate in Customs Administration preferred.
East Africa Customs Freight Forwarding Practicing Certificate (EACFFPC) an added advantage.
Bachelor’s degree or diploma in logistics or supply chain.
Skills and Experience Required
Freight forwarding training and experience.
Knowledge of SAP.
Analytical skills, attention to detail.
Strong administrative and computer skills.
Great organizational and time management skills.
Ability to interact at a high level with clients, senior management and authorities
Decision–making, problem-solving, creativity
Acquired good verbal and written communication skills.
Ability to work independently with minimal supervision.
Ability to understand business process and be able to interpret business needs.
Previous experience dealing with KRA, KEBS and PPB
Ability to work under pressure
Positive, confident, self-motivated, and able to work as a member of a team
How to apply
Applications to: firstname.lastname@example.org
Diversity Statement: Imperial is committed to Transformation, which encompases Employment Equity, Diversity and Inclusion when recruiting internally and externally. It is company policy to promote from within wherever possible. Therefore, please be aware that internal candidates will be considered first before reviewing external applicants.
Should you not have received a response within 4 weeks of the closing date of this advert, please consider your application unsuccessful.