Reporting To: Data Specialist
Start Date: ASAP
Location: Nairobi / Busia
Duration: 1 Year
Deadline: Applications reviewed on a rolling basis
Eligibility: Position open to local Kenyan hires only
About Innovations for Poverty Action:
Innovations for Poverty Action (IPA) is a non-profit organization dedicated to discovering and promoting effective solutions to global poverty problems. In close partnership with decision makers — the policymakers, practitioners, investors, and donors working with the poor around the world — IPA designs and evaluates potential solutions to poverty problems using randomized evaluations, the most rigorous evaluation method available. We also mobilize and support these decision makers to use these solutions to build better programs and policies at scale.
About the Data Department:
The Data Department supports IPA Kenya projects to collect, process and manage survey data. The Data Department does this directly by programming computer-assisted interviews (CAI), computer-assisted telephone interviewing (CATI), preparing data quality checks using IPA’s Data Management System (DMS) and cleaning data.
The department further supports in training project staff to complete these tasks themselves. At all times, the Data Department ensures compliance to the data protection law by adhering to high standards of data security protocols and management to ensure the proper handling of sensitive respondent information.
About the Position:
This position is intended to support the data team, as a Data Associate, while also acting as a roving Research Associate. Therefore, duties are more data-focused than a typical Research Associate at IPA-Kenya, but the position will also require skills in research oversight. Below is a list of some of the general duties and responsibilities of the Data Research Associate, to be carried out as needed according to the determination of the Data Coordinator.
Duties and Responsibilities
Data management & survey programming
Developing data collection instruments for CAI using Survey CTO and Qualtrics for surveys to be conducted in the field or over the phone (CATI), including bench-testing
In collaboration with the project management teams, train teams on electronic survey implementation observing the SurveyCTO best practices
Design and develop data quality assurance tools including back checks, high frequency checks, and spot-checks, using STATA and SurveyCTO
Use STATA to process and clean data, prepare summary statistics, and assist in preliminary analysis on well documented .do/.ado files
Develop and set up projects on the use of IPA’s Data Management System (DMS), automating the projects’ data flow
Ensure all projects and staff comply with all policies and procedures related to data protection
Ensure appropriate computer security on devices handling data using password protection and encryption
Design smooth, functioning and timely data flow between various project activities according to Standard Operating Procedures
For all areas of responsibility, contribute to the development of policies, manuals and other documentation Project management (in addition to data tasks listed above)
Ethical review boards and approvals
Assist with coordination of submissions for ethical approval and research permits
Keep up-to-date record of all approval letter and submission materials
Obtain any introduction and permission letters required for fieldwork
Design and outreach
Develop and maintain close relationships with partners
Help develop and revise study materials for local context and edit survey instrument(s) with PI feedback
HR and financial work
Manage day-to-day expenditures and maintain timely communication with appropriate IPA staff on budget management and in-country finances
Lead recruitment and hiring for project fieldwork positions including shortlisting and interviewing top candidates
Oversee the drafting of contracts and payroll for field staff over their period of hire
Supervise and finalize all DSA payments being requested for any field staff who are working away from their workstation.
Lead trainings for field staff on all aspects of data collection
Manage field team, including development of effective reporting channels
Supervise timely implementation of developed field plan, ensuring it is within budget
Closely monitor team day-to-day in the field and oversee problem-solving efforts
Develop and implement data quality measures and manage arising issues in the quality of data, resolving any data-related discrepancies
Ensure adherence to data quality protocols, including overseeing field teams, monitoring data collection, conducting data quality audits and ensuring data security
Reports and Meetings
Assist in consolidation of findings from pilot and sharing information with PIs for protocol revisions prior to launch
Assist in consolidation and cleaning of raw data received from the field
Ensure timely exchange of data and information between IPA and partners
Help write and prepare reports for presentation to partners
Write IPA field reports
Attend all conference calls during fieldwork preparation, implementation, and analysis/reporting
Create financial tracking systems to ensure spending is as budgeted
Write and disseminate financial reports to PIs and partners in a timely manner
Qualifications and Experience:
Preferably Master’s degree in management, social sciences, public policy, economics, or related fields. Bachelor’s degree (required).
Proven minimum 3 years of field and data management experience. Extensive experience supervising, designing, and implementing data collection and/or field work activities, and managing teams of field workers.
Experience in training staff to improve data collection efforts and their accuracy (required)
Advanced experience in programming long surveys that include randomization, repeat groups and skips using surveyCTO (required).
Experience implementing data flow processes and setting up and running quality checks as required
Strong ability of complex problem solving and good understanding of team dynamics.
Proven experience in managing IRB for a project.
Ability to manage and clean complex datasets, preferably, using STATA.
Experience using Power BI (added advantage).
Proven experience in coordinating and managing large datasets.
Excellent management and organizational skills.
Ability to effectively manage multiple data collection and data management tasks will be a requirement.
Excellent financial management skills.
Flexible, self-motivating, able to manage multiple teams in different locations and across different complex activities efficiently, and team player.
Demonstrated ability to manage high-level relationships with stakeholders including multiple PI team(s), partner organizations and policy makers.
Advanced user of Microsoft Office suite especially MS Excel to generate summary productivity reports (Required).
Excellent supervisory and management experience related to fieldwork and data collection
Excellent oral and written communication skills in both English and Kiswahili and proven ability to make presentations of field reports to the PIs.
How to apply
Only shortlisted candidates will be contacted for an interview.
Applicants are encouraged to apply early, as applications will be reviewed on a ROLLING BASIS.
DISCLAIMER: The above statements are intended to describe the general nature and level of the work being performed by the Data Research Associate.
The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities.
Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant.
Applicants are encouraged to confirm the information listed above with IPA.
For more information and job application details, see; https://poverty-action.formstack.com/forms/ipak_data_ra__job_application_form_08_22