Finance Coordinator, Financial Control and Compliance, Kenya Country Office
Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.
In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and a footprint in Kakamega, Kisumu, Migori and Kitui. In 2016, Save the Children established a new project office in Madagascar whose operations are managed by the Kenya CO. In total, we employ around 250 staff in both countries and had an operating annual budget in 2017 of approximately US$22million.
The jobholder has overall responsibility of the financial control and compliance function. They will also be responsible for ensuring best in class financial controls and management at field office level – including capacity building; implementing efficient & effective processes; improving and ensuring compliance with internal control systems.
Contract Duration: 12 Months
Location: Nairobi (with up to 5% travel to field locations)
Reports to: Head of Finance
Staff reporting to this post: Four Finance Officers
Budget Responsibilities: None
Key Areas of Accountability:
Financial systems and procedures
Assist the Head Of Finance in ensuring smooth implementation and updating of robust and adequate financial systems and procedures in line with SCIs finance Policy and good accounting practices
Develop and update the finance diary that covers all the required activities on a monthly basis and lead staff to ensure that the diary is strictly adhered to.
Ensure that all financial transactions are fully supported and that they are all captured in AGRESSO on a daily basis; make sure that regular backups are taken and stored off site.
Prepare monthly and quarterly financial diaries for both AGRESSO and sub-office finance systems and ensure its strict adherence to the HQ deadlines
Maintain and ensure the integrity of the SCI’ computerized accounting systems and liaising with Regional Finance Team for any required support
Financial records and transactions
Carry out sensibility and control checking before and after posting sub-office transactions into AGRESSO.
Follow up HQ transactions from London and make sure that all are processed in the time and accurately.
Responsible for timely, accurate and efficient financial reporting (both electronic and manual field returns) to head office
Responsible for ensuring that reconciliation of balance sheet/control accounts are carried out on monthly basis and ensuring that year-end accounting procedure are met consistently and that any discrepancies are reported to the Head of Finance.
Financial and system controls
Ensure safe security of cash in the office and coordinate weekly and monthly cash counts, including spot counts
Ensure that systems are put in place to assure document security for a complete audit trail from the AGRESSO records to supporting documentation and vice versa.
Ensure the effective and efficient use of all Save the Children resources in order to keep costs low and ensure the security of staff.
Ensure payroll is completed on time and accurately, with robust controls in place.
Lead on annual statutory audits and the financial component of donor audits. Key focus on proactive financial controls, management and supporting documentation in order to ensure 0 disallowances.
Keep track of statutory and donor specific audit requirements and coordinate closely with awards to initiate required audits on time.
Lead in managing audit process with External Auditors ensuring smooth audit and provide all documents required by Auditors as and when needed
Shared finance services
Ensure that the shared finance services finance section is working
Follow up any delays of the payments in the section
Coordinate with the RO finance and CO finance to ensure that payments are done smoothly.
Have the review of the payments flow and ensure that is updated regularly
Staff Leadership, Mentorship, and Development
Ensure appropriate staffing and efficient & effective organisation design within the Financial Accounting Function.
Ensure that all staff understands and are empowered to perform their role.
Manage team; define expectations, provide leadership and technical support as needed, and evaluate direct reports regularly.
Recruitment, training, and professional development of team as part of the wider staff development strategy.
BA Degree in Finance and Accounting, Business Administration, or other relevant discipline.
Chartered Accountant (CPA, ACMA, ACA, ACCA) strongly recommended.
Minimum of 5 years management experience in a corporate, audit firm or an NGO environment, of which 3 at a middle management level within a finance department.
Strategic mindset with the ability to lead, inspire and achieve results in a challenging context.
Strong team player.
Excellent inter-personal skills and able to communicate with diverse set of stakeholders
Strong analytical, decision making and strategic planning skills with the ability articulate complex information in an easy to understand manner.
Solutions focused with ability to identify weaknesses and drive continuous improvement.
Ability to prioritise, plan ahead, and manage a complex and diverse workload with tight deadlines.
Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff.
Self-starter who is willing to go the extra mile to get the job done.
Excellent understanding of business and financial planning including strategic modelling.
Excellent understanding of financial systems, controls and procedures.
Excellent understanding of computerised accounts packages, Excel, PowerPoint and Word.
A full appreciation of the value of co-operation, both internationally and within a team environment.
Understanding of Save the Children’s vision, mission, and a commitment to its objectives and values.
Written and verbal fluency in English.
4 years within the NGO / charities sector or Audit firm
Experience of working in an emergency context.
Understanding of major donor compliance regulations (USAID, Dfid, ECHO, OFTA, etc
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
No child dies from preventable causes before their 5th birthday.
All children learn from a quality basic education and that,
Violence against children is no longer tolerated.
How to apply
Please apply in English saving your CV and covering letter as a single document, including your salary expectations for this role. To see a full a job description, please visit our website at
We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy.
Save the Children is an equal opportunity employer and seeks to employ and assign the best-qualified talent.
Female Candidates are encouraged to apply.
Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents.
Only shortlisted candidates will be contacted.