Stellar Human Resource Solutions Office Administrator – Jobs in Kenya

We are looking for an incredible Office Administrator who is interested in working for a fast-growing company that embraces organizational health. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include executing HR policies and maintaining the petty cash.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. The office administrator ensures smooth running of our company’s offices and contributes to driving sustainable growth.

Responsibilities

Coordinate office activities and operations to secure efficiency and compliance to company policies.

Execute HR directives and policies.

Supervise administrative staff and divide responsibilities to ensure performance

Manage agendas/travel arrangements/appointments etc. for the upper management

Manage phone calls and correspondence (e-mail, letters, packages etc.)

Support budgeting and bookkeeping procedures

Create and update records and databases with personnel, financial and other data

Track stocks of office supplies and place orders when necessary

Submit timely reports and prepare presentations/proposals as assigned

Assist colleagues whenever necessary

Monitor and oversee the general cleanliness of the office.

Manage and properly account for petty cash issued to facilitate general office activities.

Responsible for office administration payments within approved expense limits and they are made within reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)

Maintain and file all business records in a systematic manner.

Submitting Tenders

Preparing quotations, invoices and requisition forms.

Desired Skills and Experience

Diploma in a relevant field; a Degree is an added advantage

At least 2-3 years proven work experience as an office administrator and human resource management.

Human resource management experience.

Proven Project management skills

Experience handling service providers ie Transport, ticketing, office suppliers, accommodation.

Thorough knowledge of customer service, office management and basic bookkeeping procedures.

Ability to use Microsoft Office including Word, Excel, Access and PowerPoint.

The ability to create a positive, everlasting impression with the most professional, courteous and to continually strive for superior client service.

Enjoys dealing with people daily and is tolerant of rude people,

Polite but assertive.

Proactive, punctual and reliable.

Good organizational and multitasking abilities.

Superior verbal and written communication skills, with an emphasis on tack and diplomacy

Business driven, people focused, with exceptional influencing skills; excellent organizational, multi-tasking, presentation and time-management skills.

Record Management; experienced in electronic and paper filing systems.
For more information and job application details, see;https://stellarhr.co.ke/jobs//

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