Child’s i Foundation Human Resource, Governance and Operations Manager – Jobs in Uganda

Location: Head Office- Kampala
Department: Senior Leadership Team
Reports to: Country Director

Job Purpose:

Contribute to the attainment of the Foundation’s strategic operations and objectives through effective leadership and management of the HR function.
Oversee the Foundation’s governance & legal matters, general administration & procurement and estate Management.

Key Job Duties and Responsibilities:

Organizational & HR Strategy and Policy Management
Support the development and implementation of the country strategic plan and the achievement of the organizational goals
Lead the design and implementation of a coherent organizational structure that fits and serves the organization’s practices and program ambitions.
Design and review HR policies, procedures and processes to ensure compliance to Employment Laws and HR best practices.
Ensure that adequate advice and support is provided to managers and staff on interpretation and application of organizational policies and procedures and on other HR related matters.
Ensure staff compliance for organizational policies, procedures and standards
Manage staff compensation & benefits
Lead on the development of an organizational culture that reflects our core values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation
Manage the HR & Ops teams to achieve set work targets

Estate/ Facility Management
Oversee the overall maintenance of all Child’s i office premises, facilities assets and equipment (physical work environment) and ensure that these are secure and efficiently utilized.
Manage all contracts and leases and advise the SLT on lease renewals and new contracts.
Ensure facilities are compliant with Health and Safety regulations.
Ensure adequate insurance cover and keep up to date with suitability and types of cover available
Oversee the annual preparation of the renewal of licenses and permits.
Provide logistical support to guests, visitors including partner organisations involved in Child’s i activities

Governance & Legal
Ensure full compliance with Uganda laws and regulations with regards to HR matters; ensure that Child’s i policies are coherent with Ugandan laws;
Ensure adequate legal oversight, provide analysis of legal risks and legality assurance to the management
Support the visa processing (work permits) for expatriate staff and liaison with relevant Government entities;
Support on government relationships that evolve from Child’s i’s legal registration in the country.
Ensure all governance is adequate and tracked. Work with the SLT to flag any risks.
Maintain the organization’s risk register, ensuring mitigating controls are managed and tracked.

Administration, Procurement
Overall responsibility for the development and adherence to the Procurement policy.
Overall management of the support function, including the outsourced security guards
Ensure all Child’s i assets managed by the operations team is tracked and managed effectively – e.g. the vehicles. This includes maintenance and usage.
Responsibility for Data Management across the Child’s i Uganda offices.
Overall management of the outsourced IT resource.

Job Specifications
Education, Knowledge & Working experience
Masters degree in Human Resources Management, Business Administration, Social Sciences, or other related academic discipline, and/or a postgraduate specialization in Human Resources.
Minimum of 5 years Human Resources experience, including experience in the development of strategic and operational support services plans and their implementation in a professional work environment over a sustained period of time; some year of experience in an NGO environment is preferred;
In-depth knowledge of employee relations & develop and maintains knowledge of current employment legislation and regulations;
Experience in capacity building and setting frameworks for staff development;
Thorough knowledge of human resource management principles and best practices
Competent level skills in core IT applications, particularly MS Office
Experience with Human Resources Information Systems
Knowledge of data analysis and reporting

Skills and Abilities
Excellent oral and written communication skills in English;
Strong interpersonal skills with the ability to demonstrate skills in leading a multi-disciplined team through a period of change
Leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems
Analytical, decision making and strategic planning skills
Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff
Problem-solving and Team building skills
Active affiliation with appropriate Human Resources networks & organizations and ongoing community involvement
Ability to plan and organise a substantial workload that includes complex, diverse tasks and responsibilities
Confident decision-making ability: ability to analyse data and information, engage stakeholders and weigh up options to make clear decisions.

Personal Attributes:
A commitment to the values, goals and principles of Child’s i Foundation
Resourcefulness and creativity in developing the role of HR within the programme and ensuring the most effective support to line management
Demonstrated credibility with colleagues and stakeholders at all levels of an organization;
Diligent and firm with high ethical standards
A business acumen partnered with attention to the human element
How to apply
Send your updated application letter and CV ONLY to applications@childsifoundation.org. The closing date for applications is 26 August 2022 at 17:00 EAT. Only shortlisted candidates will be contacted.

Child’s i Foundation is committed to safeguarding vulnerable children and adults from sexual exploitation and other forms of harassment and abuse. Rigorous background and reference checks will be conducted in the course of the recruitment process.

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