Kabete National Polytechnic Senior Office Administrator / Secretary – Jobs in Kenya

General Requirements and Personal Attributes

Besides the job specific requirements, all interested applicants must have the following individual qualities:

Organizational, managerial and administrative skills.

Positive working attitude and ability to give and take instructions.

Ability to work with minimum supervision.

Creativity and innovativeness.

Professionalism and integrity.

Interpersonal skills including being a team player.

Effective communication skills.

Effective Oral/Written Communication skills.

Target setting; Administration skills; Team leadership; and

Problem solving.

Job Specific Requirements

KNP/2022/4: Senior Office Administrator /Executive (Paralegal) Secretary (1 post)

Terms of Service: KNP/6 (Permanent)

Salary Scale: KShs 42,970 × 1,920 – 44,890 × 2,000 – 46,890 × 2,110 – 49,000 × 2170 – 51,170
× 2,550 – 53,720 × 2,650 – 56,370 × 2,750 – 59,120 p.m.

House Allowance: As applicable in Nairobi County

a) Duties and Responsibilities

Duties and responsibilities at this level will entail: –

Recording dictation in shorthand and transcribing in typewritten form.

Using and managing e- office to process data.

Operating while ensuring security of office equipment, documents and records including classified materials, legal correspondences and MOUs.

Attending to visitors/clients as well handling telephone calls or customer inquiries
complaints or appointments, handling protocols and confirming travel itineraries.

Coordinating schedules, planning and organizing meetings, workshop/conferences and seminars.

Establishing and monitoring procedures for recording correspondences by maintaining an up-to-date file movements system.

Perform accurate preparation of responses to routine correspondence and where necessary conduct legal research and analysis in consultation with relevant management staff while maintaining confidentiality and integrity.

Compile, proofread and revise drafts of legal documents and reports by Interpreting laws, rulings and regulations in legal documents.

Prepare and format compliance, legal and management reports and any other administrative services that may be assigned.

b) Requirements for Appointment

For appointment to this grade, an officer must have: –

served in the grade of Office Administrator or in a comparable position for a minimum period of three (3) years.

Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognised institution.

OR

Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies/Paralegal
Studies from a recognized Institution

Certificate in Supervisory Skills lasting not less than two (2) weeks from a recognized institution.

Demonstrated proficiency in computer use and applications; and

Demonstrated professional competence as reflected in work performance and results.
The details of the posts and applications procedures can be accessed from the website,
www.kabetepoly.ac.ke . Interested qualified persons are requested to download the fillable PDF
application forms, fill and submit via email to recruit2022@kabetepoly.ac.ke and also copy to
knprecruit2022@gmail.com so as to reach the undersigned on or before Monday August 29th, 2022
11 am.
No hard copies of the applications will be processed.

Kabete National Polytechnic is an equal opportunity employer. Youth, Women and Persons
Living with Disability (PWD) or from marginalized groups or minority communities are encouraged
to apply.

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