ILRI Administrative Associate ICT Jobs in Kenya

Key Responsibilities

Prepare schedules and activity plans for events, trainings, meetings and workshops including preparation of relevant material/documentation to ensure effective management of team activities
Organize travel, bookings, accommodation, airport transfers and visas and ensure that they comply with process and standards
Process the ICT staff requirements including office set up arrangements during onboarding and separation to ensure a seamless process
Serve as the first point of contact for service providers, suppliers, other partners and visitors, and coordinate actions and requests and follow through to ensure resolution
Maintain corporate accounts and manage the communication with services providers to ensure compliance with contract terms and conditions
Draft general correspondence and ICT communication material to inform staff on general ICT matters
Process payment requests and internal recharges for services offered such as printing, telephone, service fees, machine lease fees as per appropriate cost centres and update relevant stakeholders
Monitor and adjust ICT budget to ensure updated budget, and highlight any concerns or issues that require further discussion
With relevant stakeholders, identify and procure of goods and services for the smooth running of the department
Develop and

maintain various filing systems and databases of loaned equipment logs, books, licences, contracts, sign-off documents for contracted services and projects
Set up and follow up on CIO’s appointments, attend to visitors, telephone calls, mail/parcels and other inquiries
Perform any other related duties as may be required


Bachelor’s degree or Diploma in ICT, business administration or relevant field
Two years of relevant experience with degree or five years relevant experience with a diploma
Knowledge of office management systems, techniques and procedures
Excellent planning and organization skills
Excellent oral and writing communication skills
Strong interpersonal and collaboration skills
Experience working in an international organization

how to apply

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